Accruals Co-pilot
THE PROBLEM
The problem it is solving
Absence of AI-led automation in accruals:
A solution where expenses for accruals are identified, booked and reversed automatically with no or negligible human touch does not exist in industry
THE SOLUTION
Accruals Co-pilot
Automatically calculates accruals based on outstanding invoices, POs, and receipt notes, reducing manual effort.
Machine learning algorithms improve the forecasting system by learning from past accruals bookings and recurring expenses, leading to more accurate recommendations.
Automatically reverses accruals as and when invoices are received
80%
Accrual processing cost
Co-pilot reports all accrued expenses using AI eliminating the need for manual accruals completely
<5%
Variance in accured Vs actual costs
Co-pilot identifies all expenses comprehensively for all type of scenarios through data using AI.
Human Errors
Accrual reversal
Month end closing pressure
Auditability
VALUE PROPOSITION
Why Hyperbots Accruals Co-Pilot
Hyperbots Accruals Co-pilot automates accrual identification, booking, and reversal processes with high configurability and accuracy, ensuring timely and compliant financial reporting while reducing manual effort and errors.
Key Functional Capabilities of Hyperbots Accruals Co-Pilot
Configuring Accruals Policy
Hyperbots Accruals Co-pilot offers configurable policies, workflows, and GL management for goods, services, recurring expenses, cut-off date accruals, and manual options, ensuring flexibility and accuracy.
Configuring Accruals Cutoff Dates
Hyperbots Accruals Co-pilot offers flexible cutoff configurations—monthly, weekly, or daily—ensuring accurate and timely financial reporting.
Configuring accruals reversal policy
Hyperbots Accruals Co-pilot allows configurable reversals, enabling companies to reverse accrued expenses either at the start of the next month or in real time upon invoice processing.
Accruals discovery for goods received but not invoiced
Goods Received but Not Invoiced (GRNI) Accruals recognize liabilities for received goods or services before the supplier invoice is received, ensuring accurate period-end reporting.
Accruals discovery for services received but not invoiced
Services Received but Not Invoiced (SRNI) Accruals recognize liabilities for services rendered before the supplier invoice is received, ensuring accurate period-end reporting.
Accruals discovery for recurring expenses without PO
Recurring no-PO expenses include contractual or subscription-based costs like rent, insurance, SaaS fees, and memberships that are billed periodically without purchase orders.
Identification of accruals for pending invoices
The Hyperbots Accruals Co-Pilot queries pending invoices from the Invoice Processing Co-Pilot at cut-off, dynamically adjusting the accrual list to ensure timely and accurate recognition of outstanding liabilities.
Automated booking of accruals
The Hyperbots Accruals Co-Pilot automatically posts approved accruals into the ERP with proper GL mapping, error checks, and audit trails, ensuring only validated expenses are recorded.
Reversal of Accruals
The Hyperbots Accruals Co-Pilot automatically reverses accruals in real-time or on a set schedule, adapting to invoice statuses, posting entries directly into the ERP, and maintaining a transparent audit trail.
2-Way matching
Hyperbots Accruals Co-Pilot uses advanced 2-way matching with reasoning models, expression evaluators, and language models across 100+ fields to accurately match POs to GRNs, enabling precise automation and transparent explanations for any mismatches.
Work flow for approvals and reciept confirmations
Hyperbots Accruals Co-Pilot provides customizable workflows that let organizations tailor exception handling and approval processes by business unit, category, or cost center.
Business users portal for manual reporting of Accruals
Hyperbots Co-Pilot enables authorized employees to manually report accruals without documentary evidence, applying configurable approvals and reversals for a transparent, unified financial view.
Notifications
The Hyperbots Agentic AI platform generates contextual and configurable notifications across all processes covering all events & tasks. These notifications provide real-time updates and actionable insights, ensuring transparency and efficient user intervention when needed.
Audit trails
Hyperbots Co-Pilot maintains a comprehensive audit trail capturing timestamps, actions, and data for every AI or human decision, ensuring full transparency for audits and reviews.
GL Coding
Hyperbots Agentic AI uses a GL recommender that learns from historical data and human input to automatically suggest accurate, adaptive GL codes for invoices.
GL posting
Hyperbots Co-pilot integrates with ERPs to automate invoice writing and GL posting, validating transactions through read-back checks, and ensuring accurate double-entry bookkeeping without human intervention.Hyperbots Co-pilot integrates with ERPs to automate invoice writing and GL posting, validating transactions through read-back checks, and ensuring accurate double-entry bookkeeping without human intervention.
Multi-entity support
The Hyperbots Co-Pilot seamlessly integrates with multiple ERP systems and instances across various entities, providing a unified task view through agentic AI and simplifying operations in complex, multi-ERP environments.
Key General Capabilities of Hyperbots Accruals AI Co-pilot
Unlimited access
Hyperbots Co-pilots offer unlimited user access at no extra cost, fostering collaboration and scalability without per-user licensing constraints.
Industry specific
Hyperbots Co-pilots provide industry-specific finance AI with tailored workflows, document handling, tax validations, and customizable features for efficient and precise processing across diverse sectors.
Company specific
Hyperbots Co-pilots enable quick, no-code customization for company-specific needs, from ERP integration to workflows and GL structures, ensuring tailored integration with its agentic AI.
Integrations
Hyperbots integrates seamlessly with ERPs and other systems, enabling real-time, exhaustive, secure, and scalable data exchange to support end-to-end AI automation.
24X7
Hyperbots Co-pilots work 24x7, automating tasks and notifying humans of exceptions, ensuring continuous productivity and efficient collaboration.
Human-in-the-loop
Hyperbots Co-pilots ensure seamless collaboration with humans through exception handling, approval workflows, actionable insights, and adaptive learning.
Process specific
Hyperbots Co-pilots use the Agentic AI platform's domain-specific training and collaborative agents to deliver tailored, scalable, and efficient process-specific automation.
Self learning
Hyperbots Co-pilots use self-learning to adapt to company-specific workflows, refine accuracy, and dynamically align with evolving business needs.
Intelligence elements
Hyperbots Co-pilots, built on the Agentic AI platform, leverage advanced capabilities like Redaction, OCR, LLMs, VLMs, MOE, Reasoning, Math Interpretation, Recommenders, and Predictive Engines to enable intelligent, efficient task execution.
Functional elements
Hyperbots Co-pilots encapsulate platform capabilities like Workflow, Notifications, Security, Analytics, SSO, and Observability, along with User Portals, Audit Trails, Mobile Apps, Permissions, and Roles, ensuring secure, configurable, collaborative, and auditable operations.
Ready to deploy
Hyperbots Co-pilots are ready-to-deploy, no-code solutions with pre-trained agents and ERP connectors, enabling rapid, tailored setup without third-party integrators.
AI-native
Hyperbots Co-pilots’ AI-native design ensures purpose-built precision and transformative productivity and value for finance operations.
Process before and after Hyperbots Accruals Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!
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