Automated Booking of Accruals
The Hyperbots Accruals Co-Pilot automatically posts approved accrual entries into the ERP by identifying the correct GL accounts for each of the four expense types and leveraging its ERP connectors.
Key Features
Identification of accrual types and relevant GL accounts
The Accruals Co-Pilot classifies expenses (e.g., GRNI, SRNI, non-PO utilities) and uses a rule engine to map them to the correct GL accounts, ensuring proper accounting treatment.
Validation and approval workflow integration
Accruals are either auto-approved (low-risk, recurring items) or routed to designated personnel for manual approval. Only after meeting these conditions does the Co-Pilot proceed with posting, ensuring compliance and control.
Seamless ERP integration through Hyperbots connectors
Using specialized connectors, the Co-Pilot posts accruals directly into the ERP in real-time, preventing delays and reducing manual work through automated, intelligent journal entries.
Error detection and exception handling
If posting issues occur (e.g., invalid GL codes, closed periods), the Co-Pilot immediately flags them, alerts the relevant teams, and helps maintain timely and accurate financial data.
Real-time status updates and audit trail
A complete audit trail logs approvals, posting times, and connector usage. Finance teams can track accrual status in real-time, improving oversight and simplifying audits.
Dynamic adjustments and re-posting if needed
The Co-Pilot can adjust previously posted accruals if updated information arises, ensuring that the ERP’s financial records remain accurate and current.
80%
Accrual processing cost
Co-pilot reports all accrued expenses using AI eliminating the need for manual accruals completely
<5%
Variance in accured Vs actual costs
Co-pilot identifies all expenses comprehensively for all type of scenarios through data using AI.
Human Errors
Accrual reversal
Month end closing pressure
Auditability
VALUE PROPOSITION
Why Hyperbots Accruals Co-Pilot
Hyperbots Accruals Co-pilot automates accrual identification, booking, and reversal processes with high configurability and accuracy, ensuring timely and compliant financial reporting while reducing manual effort and errors.
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Automated Booking of Accruals
How does the Accruals Co-Pilot determine which GL accounts to use for each accrual?
It uses predefined rules and accounting mappings based on expense type. For example, utilities may map to an overhead accrual account, while goods received but not invoiced map to accrued liabilities.
Can the Accruals Co-Pilot differentiate between low-risk and high-risk accruals?
Yes. Low-risk or recurring accruals can be auto-approved by rules, while higher-risk items are routed to designated human approvers. Only after the required approvals are in place does the system post the accruals.
How are accrual entries posted into the ERP?
The Co-Pilot uses Hyperbots Connectors—secure, specialized interfaces that automatically push validated accrual entries into the ERP, eliminating manual journal entries and reducing errors.
What happens if the Co-Pilot encounters errors during the posting process?
If it detects issues like invalid GL codes, closed periods, or missing cost centers, it immediately flags the error, alerts the relevant teams, and prevents inaccurate data from contaminating financial records.
Does the Co-Pilot provide visibility into the accrual posting status?
Yes. It maintains a real-time status dashboard and an audit trail, showing which accruals are awaiting approval, which have posted successfully, and which encountered errors, improving transparency and control.
How does the Co-Pilot handle adjustments if new information becomes available after posting?
It can revise previously posted accruals as needed, automatically reversing or modifying entries to keep ERP data current and accurate in response to updated invoices or vendor corrections.
What are the overall benefits of the Co-Pilot’s automated accrual posting process?
By automating accrual posting—complete with approvals, error checks, and direct ERP integration—the Co-Pilot streamlines workflows, reduces manual errors, ensures compliance, and provides a reliable, audit-ready financial environment.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!