PO Creation and Dispatch
The Hyperbots PR/PO Co-Pilot automates the generation and dispatch of POs using customizable or predefined templates.
Key Features
Automated PO generation
The co-pilot automatically creates POs using customizable or predefined templates, ensuring the format aligns with company branding and operational standards while reducing manual effort.
Dynamic data populations
POs are populated dynamically with accurate data from Purchase Requisitions (PRs) or contracts, including vendor information, line items, quantities, and payment terms, ensuring completeness and consistency.
Flexible dispatch options
The co-pilot allows POs to be sent directly to vendors via email with the PO attached, streamlining communication and reducing delays in the procurement process.
Human review before dispatch
For added control, the co-pilot offers an option to involve human reviewers before dispatching POs. This ensures that critical orders or high-value transactions are thoroughly checked for accuracy.
Automated notifications for PO status
Stakeholders are notified when a PO is created, reviewed, or dispatched, providing real-time updates and ensuring transparency in the procurement workflow.
Enhanced vendor communication
By automating PO dispatch, the co-pilot ensures timely and consistent communication with vendors, improving relationships and facilitating smoother procurement operations.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
VALUE PROPOSITION
Why Hyperbots Procurement
Co-Pilot?
Hyperbots PR/PO Co-pilot automates purchase requisition and order processes, including PR creation, approval workflows, and PO dispatch, ensuring efficiency, compliance, and seamless integration with ERP systems.
FAQs: PO Creation and Dispatch
How does the Co-Pilot generate a PO?
The Co-Pilot automatically generates Purchase Orders (POs) using customizable or predefined templates, dynamically populating them with accurate data from Purchase Requisitions (PRs) or contracts, such as vendor details, line items, and payment terms.
Can the Co-Pilot send POs to vendors automatically?
Yes, the Co-Pilot can dispatch POs directly to vendors via email, attaching the PO for seamless communication and reducing delays in the procurement process.
Can the Co-Pilot involve a human reviewer before sending the PO?
Absolutely. The Co-Pilot offers the option for human review before dispatching POs, ensuring that critical or high-value orders are thoroughly checked for accuracy and compliance.
What dispatch methods does the Co-Pilot support?
The Co-Pilot primarily uses email to send POs to vendors, but it can also integrate with other communication platforms or ERP systems if configured, ensuring flexibility in dispatch options.
What notifications are possible in the PO generation and dispatch process?
The Co-Pilot sends notifications to stakeholders for key events such as PO creation, human review, and successful dispatch, providing real-time updates and ensuring transparency in the workflow.
What can a vendor do if they want changes to the PO?
Vendors can communicate their requested changes through the platform’s feedback mechanism or directly to the procurement team. The Co-Pilot supports tracking and managing such requests to update POs as needed.
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!