Duplicaton Check
The PR/PO Co-Pilot employs robust duplication-checking mechanisms by scanning existing PRs across all cost centers and verifying inventory levels in real-time.
Key Features
Comprehensive PR duplication check
Scans all existing Purchase Requisitions (PRs) across the organization to identify similar or identical requirements within and across different cost centers.
Real-time duplicate flagging
Automatically flags a PR as a duplicate at the time of saving if it matches an existing PR, preventing the creation of redundant purchase requests.
Cross-cost center verification
Ensures that duplication checks are not limited to a single department or cost center but extend across the entire organization, enhancing overall procurement efficiency.
Inventory availability check
Integrates with inventory management systems to verify if the requested items are already in stock, providing real-time updates on inventory levels.
Automatic notifications for available items
Alerts users when the requested items are already available in inventory, reducing unnecessary purchases and optimizing stock utilization.
Prevention of redundant purchases
Combines duplication checks and inventory verification to ensure that purchases are only made for items that are not already available, streamlining procurement processes and reducing costs.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
VALUE PROPOSITION
Why Hyperbots Procurement
Co-Pilot?
Hyperbots PR/PO Co-pilot automates purchase requisition and order processes, including PR creation, approval workflows, and PO dispatch, ensuring efficiency, compliance, and seamless integration with ERP systems.
Before and After Hyperbots PR/PO Co-Pilot
FAQs: Duplicaton Check
How does the PR/PO Co-Pilot identify duplicate Purchase Requisitions (PRs)?
The Co-Pilot scans all existing PRs within and across cost centers to find similar or identical requirements. It uses advanced matching algorithms to compare key fields such as item descriptions, quantities, and specifications to accurately identify duplicates.
Can the Co-Pilot check for duplicates across different cost centers?
Yes, the Co-Pilot performs duplication checks across all cost centers within the organization. This ensures that redundant purchase requests are identified regardless of the department or location, enhancing overall procurement efficiency.
What action does the Co-Pilot take when a duplicate PR is detected?
When a duplicate PR is identified, the Co-Pilot automatically flags it as a duplicate at the time of saving. Users are notified of the duplication, preventing the creation of redundant purchase requests and allowing them to review the existing PR instead.
How does the PR/PO Co-Pilot verify if items are already available in inventory?
The Co-Pilot integrates with inventory management systems to check real-time stock levels. It verifies whether the requested items are already in stock and informs users if the items are available, reducing unnecessary purchases.
What are the benefits of duplication checks and inventory verification in the PR/PO Co-Pilot?
Duplication checks and inventory verification help prevent redundant purchases, optimize stock utilization, and reduce procurement costs. By ensuring that purchases are only made for items not already available, the Co-Pilot enhances efficiency and supports better resource management.
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!