Vendor Portal
The Hyperbots Vendor Portal provides real-time visibility into invoices, payments, and POs, along with tools for secure document uploads, notifications, and collaboration with accounting staff.
Key Features
Real-time status updates
Provides vendors with real-time visibility into the status of invoices, payments, and POs through an intuitive portal interface.
Document upload functionality
Enables vendors to upload necessary information and documents, such as identity proofs, account details, and invoices, directly through the portal.
Comprehensive dashboards
Offers interactive dashboards for tracking and managing invoices, payments, and POs, ensuring vendors can access all key data at a glance.
Notifications and alerts
Sends real-time notifications and alerts for important actions or updates, such as invoice approvals, payment disbursements, or additional document requests.
Collaboration tools
Facilitates seamless communication between vendors and the company’s accounting staff, allowing queries, clarifications, or responses to notifications directly within the portal.
Secure and user-friendly interface
Ensures the portal is secure and easy to use, with encryption for sensitive data and a guided interface for smooth navigation and task completion. These features make the vendor portal a robust tool for improving transparency, collaboration, and efficiency in vendor management processes.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Before and After Hyperbots Vendor Management Co-Pilot
FAQs: Vendor Portal
What information can vendors access through the portal?
Vendors can access real-time statuses of invoices, payments, and POs, along with dashboards showing history, reports, and other key details.
Can vendors upload documents directly through the portal?
Yes, vendors can securely upload identity proofs, account details, invoices, and other required documents for verification or updates.
Are all vendors provided access to the Vendor Portal?
Yes, all authorized vendors are given access to the portal, allowing them to manage their interactions with the company seamlessly.
Does the portal send notifications to vendors?
Yes, the portal sends real-time notifications and alerts for important updates such as invoice approvals, payment disbursements, or additional document requests.
How does the portal help vendors collaborate with accounting staff?
Vendors can communicate directly with the company’s accounting team through built-in collaboration tools to resolve queries or provide clarifications.
Are the dashboards customizable for vendors?
Yes, the portal provides interactive dashboards where vendors can view and manage their invoices, payments, and POs in a user-friendly format.
Is the vendor portal secure for sensitive information?
Absolutely, the portal employs robust encryption and secure access protocols to protect sensitive vendor data and ensure safe transactions.
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
