Flexible Workflows
The Hyperbots Vendor Management Co-Pilot offers highly customizable workflows tailored to business units, departments, and approval thresholds, ensuring precise and flexible accrual approvals.
Key Features
Department-level customization
Each department within the same workflow can have distinct approval flows and authority matrix, catering to specific organizational structures.
Dynamic approval levels and thresholds
Approval flows can include multiple levels, with each level having custom approval thresholds.
Organizational or predefined workflow paths
Businesses can configure workflows to follow the organizational hierarchy or predefined paths with designated roles or individuals.
Exception-based approvals
Vendors exceeding specific criteria or falling under unique conditions can be routed to senior leaders for handling.
Out-of-workflow assignments
Users can assign vendors outside the predefined workflow for clarifications or interim approvals.
Role-based flexibility
Roles and responsibilities in the approval process are fully configurable, enabling seamless alignment with business needs.
Scalable and adaptable workflows
The platform supports dynamic scaling for new departments, roles, or changing approval hierarchies, ensuring future-proofing. These features allow Hyperbots Co-Pilot to deliver unmatched workflow flexibility, ensuring efficient, compliant, and adaptive invoice processing tailored to organizational needs.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Before and After Hyperbots Vendor Management Co-Pilot
FAQs: Flexible Workflows
How does Hyperbots Co-Pilot handle workflows for different business units or categories?
The Co-Pilot allows organizations to define unique workflows for each business unit or category, ensuring accrual approvals are tailored to specific operational and financial structures.
Can departments within the same workflow have customized approval flows for accruals?
Yes. The Co-Pilot supports department-level customization, enabling distinct approval hierarchies and authority metrics for accruals within each department, even under the same overarching workflow.
How does the Co-Pilot manage varying approval thresholds for different vendors?
It provides dynamic approval levels with configurable thresholds. For instance, smaller vendors can be approved by managers, while larger ones are escalated to directors or senior leaders.
Can the Vendor Management Co-Pilot align workflows with organizational hierarchies or predefined paths?
Absolutely. Vandor Management workflows can follow the organizational hierarchy or be configured to predefined paths, ensuring alignment with internal approval processes.
How are exceptions, such as high-value or unusual vendors, handled in the Co-Pilot?
The Co-Pilot enables exception-based approvals, automatically routing high-value or out-of-norm vendors to senior leadership like CFOs or finance heads for further review.
What happens if an vendor needs to be routed outside the standard workflow?
The Co-Pilot supports out-of-workflow assignments, allowing users to redirect vendors to other approvers for clarifications or interim approvals without disrupting the main workflow.
Can the Accruals Co-Pilot scale with organizational changes, such as adding new departments or updating roles?
Yes. The Co-Pilot’s scalable design dynamically incorporates new units, roles, or hierarchies, ensuring that vendor workflows adapt seamlessly to organizational growth or restructuring.
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
