Collaboration and Communication
Hyperbots Vendor Management Co-pilot streamlines communication and collaboration with direct messaging, real-time notifications, and issue tracking.
Key Features
Direct messaging with accounting staff
Vendors can directly communicate with the company’s accounting team through the vendor portal to resolve queries or provide additional information.
Notification and alert system
Sends real-time notifications for key updates, such as invoice approvals, payment disbursements, or document verification statuses, ensuring vendors are always informed.
Query resolution workflow
Facilitates a structured workflow for managing and responding to vendor queries, enabling timely resolution and better communication.
Collaboration history tracking
Maintains a detailed history of all communications and collaborations with vendors, providing a clear audit trail associated with each document, like an invoice.
Collaboration on document updates
Allows vendors and accounting staff to collaborate on missing or incorrect documents, ensuring faster validation and onboarding. Example: Vendors upload a corrected W-9 form after receiving a notification about mismatched details.
Automated responses
Uses AI to provide suggested responses to common vendor queries and document rejections, speeding up the communication process.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Before and After Hyperbots Vendor Management Co-Pilot
FAQs: Collaboration and Communication
How can vendors communicate with the company’s accounting staff?
Vendors can directly message the accounting team through the vendor portal to ask questions, request updates, or provide additional information.
Does the Co-pilot send notifications to vendors?
Yes, it sends real-time notifications for important updates such as invoice approvals, payment disbursements, and document verification outcomes.
Can vendor queries be tracked and resolved systematically?
Absolutely, the Co-pilot provides a structured workflow for query resolution, ensuring timely responses and better communication between vendors and the company.
Is there a history of past communications with vendors?
Yes, the Co-pilot maintains a detailed history of all communications and collaborations with vendors, offering a clear audit trail for future reference.
Can the Co-pilot generate an automatic rejection summary and email for invoices not matching with POs?
Yes, the Co-pilot automatically generates a rejection summary and notifies vendors via email when an invoice fails to match the PO, providing reasons for the mismatch.
Can a vendor and company accountant see all chats, communications, and notifications on an issue or document like a W-9 or invoice?
Yes, the Co-pilot consolidates all related chats, communications, and notifications for a specific issue or document, ensuring transparency and easy reference for both parties.
How does the Co-pilot assist with document-related collaboration?
Vendors and accounting staff can collaborate on correcting or completing documents through the portal, streamlining validation and onboarding processes.
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
